Five working days until our WV Division Annual meeting. Most of the arrangements have been completed and this will be a time to doublecheck and exercise any needed "plan B" items.
There are a lot of sources for information regarding meeting or event planning. I will offer just a couple suggestions that should help you as you work through your special event.
1 Work backward - After you have selected the date for your event, you should work backward and develop a timeline so that you have a firm grasp of what has to be done and when. Ideally, you should have all but the very small items in place two weeks out from your date. This leaves your last few days dedicated to contingency plans.
2 Do an imaginary walk-through of the event. - Sit down and walk your mind through every step of your event. From parking, to registration, to finding a seat, reading the agenda ... every step. Picture in your mind what YOU expect as an attendee. Is everything in place? Are the placemats on the tables? Is there water to drink? All the way to the end.
Anyone involved in planning meetings learns quickly that you must always have a plan B for every item on your agenda, and you must be flexible. For my event, two weeks out we had a four piece band set. One week out a key musician backed out citing lack of time to practice! So, with the aid of my husband, we have been able to secure a solo artist - John Khun - to perform for us. Luckily I had only allowed the committee to list "live entertainment" in the registration materials. I did not list the name of the musicians.
The show must go on, so remember to be flexible.
Subscribe to:
Post Comments (Atom)
No comments:
Post a Comment